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<ul class="navigation"><li class="prev"><a accesskey="p" class="prev" href="WSa285fff53dea4f8617383751001ea8cb3f-7d4fa.html" title="Managed files"><img src="images/blank.gif" alt="Previous" width="17" height="17" /></a></li><li class="next"><a accesskey="n" class="next" href="WSa285fff53dea4f8617383751001ea8cb3f-7d4ea.html" title="Managed-file workflow examples"><img src="images/blank.gif" alt="Next" width="17" height="17" /></a></li></ul><div class="hierarchy"><a href="WSa285fff53dea4f8617383751001ea8cb3f-7d52a.html">Sharing content between InCopy and InDesign</a> /
     <a href="WSa285fff53dea4f8617383751001ea8cb3f-7d51a.html"><b>Understanding a basic managed-file workflow</b></a> 
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                <h1>
                    Best practices for working with managed files
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                <div><p>Use
the following practices to make sure that you work with the most
up-to-date content and don’t overwrite someone else’s work:</p>
<ul><li><p>Store assignment files on a server where all team members
have access. If team members don’t have access to a server, you
can create and distribute assignment packages. </p>
</li>
<li><p>When you create an assignment, a special folder is created
to hold the assignment file and the content. Use these assignment
folders to maintain assignment and content files. They simplify
managing the shared files across a workgroup and help ensure that
users open the correct files. </p>
</li>
<li><p>In InCopy, open the assignment file instead of an individual
InCopy story. That way, you can see the copyfit and layout information
in Galley and Layout views. If you export content without using
assignment files, you can see copyfit and layout information only
by opening the InDesign file.</p>
</li>
<li><p>As soon as you open an assignment file, open an InDesign
document, or check out content in either InDesign or InCopy; make
sure that frame edges are showing (View&#160;&gt; Show Frame
Edges) so that you can see the frame icons when they appear. </p>
</li>
<li><p>In InDesign, if you must remove files from the workflow (because
of a production deadline, for example), you can unlink them or cancel
an assignment package. </p>
</li>
</ul>
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